How To Scan A Document

Scanning a document is one of the most useful activities you can learn how to do. Scanned documents enable you to:

  • Share documents electronically
  • Store documents
  • Easily search for and retrieve documents
  • Archive old documents
  • Convert scans to text with Optical Character Recognition (OCR)
  • Plus much more

My goal for this site is to share some of my personal experiences with document scanning, scanners and software. I’ll share some real-world, practical uses for scanning and how you can quickly and easily scan your own documents.

This is not a site that exhaustively reviews scanners. There are other sites that do that. Instead, I intend for this site to give you practical information so you can learn how to scan a document and get on with your life. After all, isn’t that the point of scanning? In my own experience, scanning documents has made my life easier by cutting way down on the number of physical documents I have to deal with, and the number of times I have to handle a document and spend time thinking about a document.

If your desk is piled high with papers or if you have boxes and boxes of old documents that you need or want to keep, scanning is a fantastic way to keep copies of those documents, but get rid of the physical document. For me, those physical documents are a drain on my psyche. They take up “space” in my mind and drain me emotionally. When papers are sitting on my desk, it usually means I have yet to make some decision about that paper and the contents of that paper. Many times, it’s just a matter of figuring out what to do with it, physically, not a decision about what action to take on the content.. In other words, where do I put, store or file the document? If you hate making those types of decisions or just dread it, scanning can remove all those pesky decisions. When you scan a document, you only have to decide in what folder on your computer you will save the scan. You can instantly toss the document in the trash or put it in your shredder. Done.

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